Project snapshot
| Role | Key Capabilities |
|---|---|
| Project title | SharePoint Online Migration & Digital Workplace Modernization |
| Industry/Sector | Manufacturing & Industrial Engineering |
| Region | Gulf Countries (UAE & KSA) |
| Engagement Model | Fixed-Scope Project + Offshore Managed Services |
| Duration | 6 Months (with ongoing L2/L3 Support) |
| Project Scale | 800+ Users |
Client & Project Brief
Client Overview:
A regional manufacturing leader operating multiple factories and distribution hubs across the Gulf, employing over 1,000 staff. The company relied on legacy file servers and manual coordination for document control, project tracking, and production reporting.
Project Objective:
To migrate all internal documentation and collaboration processes to Microsoft 365, implement an intranet portal using SharePoint Online, and establish Azure-based identity and access control — creating a unified, secure, and mobile digital workplace.
Challenges
- Dispersed file systems and inconsistent version control across departments
- Manual approval and tracking processes causing operational delays
- Limited data security and audit visibility on shared drives
- No centralized communication or knowledge repository
- Difficulty maintaining uptime on aging on-premise infrastructure
Solution Delivered
- Deployed Microsoft 365 and SharePoint Online for document management and collaboration
- Configured Azure AD with Multi-Factor Authentication for secure single sign-on
- Automated approval and purchase workflows using Power Automate
- Integrated Power BI dashboards for production, maintenance, and logistics KPIs
- Migrated 12 TB of files using ShareGate tool with full metadata retention
- Delivered Teams integration for cross-plant coordination and announcements
- Set up 24×7 offshore managed support for maintenance, access control, and enhancement requests
Our Approach
| Phase | Description |
|---|---|
| Discovery & Assessment | Audited existing infrastructure, file structures, and permissions; defined migration roadmap |
| Architecture & Design | Designed SharePoint information architecture and Azure AD tenant hierarchy |
| Migration & Development | Executed phased data migration with parallel testing; built Power Automate flows and BI dashboards |
| UAT & Go-Live | Conducted user acceptance testing with department heads; rolled out intranet portal organization-wide |
| Training & Support | Trained 150+ key users and provided continuous support with offshore L2/L3 engineers |
Technology Stack
| Category | Tools & Platforms |
|---|---|
| Microsoft Ecosystem | Microsoft 365, SharePoint Online, Teams, Power Automate, Power BI, Azure AD |
| Backend & Database | .NET Core, C#, SQL Server, Azure SQL |
| Migration Tools | ShareGate Desktop, PowerShell Automation |
| Security & Governance | Azure AD MFA, Conditional Access, Compliance Center Policies |
| Reporting | Power BI with real-time refresh from SQL/Azure data lakes |
Key Results & Metrics
| Metric | Before | After | Impact |
|---|---|---|---|
| Document Retrieval Time | 10 mins | 45 sec | 90% faster collaboration |
| Approval Cycle | 2–3 days | < 6 hrs | 80% faster decision-making |
| Infra Maintenance Cost | 100% baseline | –35% | Through Azure migration |
| Data Security Incidents | 4 per quarter | 0 | 100% compliance achieved |
| Productivity Gain | — | +38% | Via centralized portal & automation |
Client Testimonial
“Rigel Networks modernized our entire workplace within months. The new SharePoint portal and Power Platform solutions made collaboration seamless and reduced our dependency on IT for daily operations.”
— Head of IT, Leading Manufacturing Group (UAE)
Engagement Highlights
- Engagement Type: Project-based + Offshore Managed Services
- Team Size: 6 (1 Project Manager, 2 Developers, 1 BI Specialist, 1 Cloud Admin, 1 Tester)
- Delivery Model: Agile sprints with weekly Gulf-India syncs
- Support Window: 24×7 Offshore Support, 4-hour SLA
- Security Audit: Passed ISO 27001 internal compliance
Powering Productivity at the Core of Manufacturing
Email: presales@rigelnetworks.com
Locations: US | India
