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June 13, 2018

Design your SharePoint Intranet Portal Considering the Top 6 Features

You must have frequently come across a statement, “We have got SharePoint for our organization, however people do not seem to be buying and using into it like them to.” When purchasing a product, we invest our time and money in it and make sure we are getting the most out of our investment. Most of all you cannot grow the ROI consist of reluctant employees to engage with that product. As a result, considering the design of your SharePoint intranet portal before and as you are creating it, is very important.

For communication and collaboration within an organization, SharePoint is a vital platform. It can be tailored to fit the specific needs of your company, making more useful for your employees with customization. If your business has decided to develop a SharePoint intranet for efficient and easy-to-use optimal results. Let’s have a look at the top six features you need to think about before designing your SharePoint Intranet Portal.

User Experience (UX) – Make SharePoint Intranet Portal Easy-To-Use

UX is your user interface, making SharePoint Intranet Portal easy-to-use. A significant thing to consider is the number of clicks a user needs to go through to get the content they want and maintain this figure as low as possible. Also, think about how often the material is going to be accessed. It is better to keep it anchored in the navigation or on the front page for the content that users will be accessing every particular day.

Tagged Documents – Use Right Phrases and Keywords

To associate with the article, Tagged Documents allows you to tag various phrases and keywords when uploading a document to SharePoint. It improves search functionality. Moreover, employees are more likely to use your SharePoint Intranet Portal when reports are more accessible to search. Also, you can create custom opinions to have filtered views that leverage these tags.

Audience Target – Tag documents based on the audience

Based on the audience that will be referring to the report this feature enables the organization to tag the content. For instance, you want to target your sales team with many records within your SharePoint Intranet Portal. Rather than build out a separate squad site for your sales team, you could instead use the Audience Targeting feature and set the target of various pages and documents to “Sales Team.”

People Directory – Have better visibility with Microsoft Delve

Using a product called Microsoft Delve is a customized option that is available through SharePoint. With this product, you can maintain visibility into what your employees have been working on and not the only constraint to organization’s contact information from Active Directory and use it as an employee database. You can also examine specific documents that have been recently accessed by each contact if enabled. Furthermore, according to the areas of expertise, it allows you to tag your connections so that you can look up which of your colleagues would be best able to assist when you are running a project.

Wiki Pages – Knowledge collaboration pages within SharePoint Intranet Portal

In SharePoint Intranet Portal, Wiki Pages are knowledge collaboration pages that help in keeping your employees up to speed on commonly discussed topics or items within your organization. Just like a regular Internet page such as Wikipedia, you can build a Wiki Page right into this technology instead of using a Word document or another type of report. All who have access to edit can edit it. In this feature, it reduces the number of clicks that employees need to go through and get information, making more accessible for your organization to share knowledge internally.

Therefore, you can make the most out of this Microsoft technology by implementing these features for your SharePoint Intranet Portal, as it increases your chances of adoption from your users. Rigel Networks – a certified SharePoint development company successfully delivers SharePoint web development to customers from the past 8 + years. It has experience in handling projects based on this technology of various complexities – from basic configuration (WSS or SharePoint Online), deployment of MOSS (Microsoft Office SharePoint Server) to technology enterprise portal development and application integration. The company has also helped enterprises to successfully integrate this technology as a strategic platform for their content management, web portal, and collaboration demands.

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